If you want to know how to write a professional resignation letter, we have included all the details and ready templates to help you get started quickly.
Once you decide to move on for any reason, you first need to inform the management about your decision so that your manager and the HR team can proceed with the necessary steps.
Before we proceed with the resignation letter Templates, let’s first understand what it is.
What is a resignation letter?
A resignation letter is a formal way to tell your organization that you’re leaving your job. You may send the letter via email or as a physical copy.
It’s your official notice with all appropriate details such as your last day at work and any other necessary information about your departure.
The primary objective of the resignation letter is to inform the human resource department about your decision so that they can arrange for the necessary offboarding process.
While the resignation letter is important, informing your boss in person about your decision is recommended.
What Should Be Included in Your Resignation Letter?
While resignation letters can vary in style, they generally include these elements:
- Date and Contact Information: Start with the date and your contact details
- Salutation: Address your letter to your manager or supervisor by name and title.
- Statement of Resignation: Clearly state that you’re resigning and mention last working day.
- Gratitude: Express appreciation for the opportunities and experiences you’ve had.
- Offer to Help: Show willingness to assist with the transition, like training your replacement.
- Closing: End on a positive note, wishing the company well in the future.
- Signature: Sign your letter by hand if possible, followed by your typed name.
Generate a Resignation Letter
You may use the tool below to generate a simple Resignation Letter that can be used for general purpose. You may simply edit it and add your own details.
Resignation Letter Generator
Generated Resignation Letter:
Sample Resignation Letters
Here are some examples of ready to use resignation letter that are created for different purposes that you may edit and use.
General Resignation Letter
This sample Resignation Letter is good for entry level executives. It is a general purpose letter that you may simply edit the details, add your manager’s and your name and use it.
Dear [Recipient Name],
I am writing to formally resign from my position as [Your Position] at [Company’s Name]. My last working day will be [Last Working Day].
This was not an easy decision for me to make, but after careful consideration, I have decided to pursue [brief reason for resignation, if you wish to include it, such as “a new opportunity,” “personal reasons,” etc.].
I am committed to ensuring a smooth transition. Over the next [notice period, e.g., “two weeks”], I will do everything possible to complete my current projects and train my replacement.
Thank you for the support and opportunities you have provided me during my time at [Company’s Name]. I have enjoyed working with the team and am grateful for the professional and personal development I have gained here.
Please let me know how I can assist during this transition period.
Sincerely,
[Your Name]Manager Level Resignation Letter
If you are in a manager level position and planning to resign, here’s a professional resignation letter template that you may use after editing.
Dear [Recipient Name],
I am writing to formally resign from my position as Marketing Manager at XYZ Corporation, effective July XX, 20XX.
This decision has come after considerable reflection and careful deliberation. My tenure at XYZ Corporation has been marked by numerous professional milestones and personal growth, for which I am profoundly grateful. However, I have recently been presented with an opportunity that aligns more closely with my long-term career aspirations and personal goals.
I am committed to ensuring a seamless transition. Over the coming weeks, I will focus on completing ongoing projects, documenting processes, and training my successor to ensure that the marketing team continues to operate smoothly. Please advise if there are additional ways I can support this transition.
I would like to express my sincere appreciation for the support, guidance, and opportunities provided during my time with XYZ Corporation. It has been a privilege to work alongside such a dedicated and talented team. I am confident that the organization will continue to thrive, and I look forward to staying in touch.
Thank you for your understanding and support.
Sincerely,
[Your Name]Immediate Resignation Letter Example
If you need to resign from your job on immediate basis, here’s an example of resignation letter that explains that your resigning from your position immediate because of unforeseen circumstances.
Dear [Recipient Name],
I am writing to inform you of my immediate resignation from my position as Marketing Manager at XYZ Corporation, effective today, June XX, 20XX.
This decision was not made lightly and comes as a result of unforeseen personal circumstances that require my immediate attention and presence. I deeply regret any inconvenience this may cause and assure you that I have done everything possible to mitigate the impact of my sudden departure.
I am committed to ensuring a smooth transition despite the urgency of my resignation. I have prepared detailed documentation on the status of all ongoing projects and key contacts to assist in the handover process. Additionally, I am available to provide remote support and answer any questions that may arise during this transition period.
I want to extend my sincere gratitude for the opportunities and support provided to me during my tenure at XYZ Corporation. It has been a privilege to work with such a talented and dedicated team, and I value the professional relationships and experiences I have gained.
Thank you for your understanding and support during this difficult time. I hope to stay in touch and wish XYZ Corporation continued success in the future.
Sincerely,
[Your Name]Resignation Letter for a Career Change
If you are planing to change your career entirely, here’s an example of appropriate resignation letter that you may use.
Dear [Recipient Name],
I am writing to formally resign from my position as Marketing Manager at XYZ Corporation, effective July XX, 20XX. After careful consideration, I have decided to pursue a career change that aligns more closely with my long-term professional goals and personal interests.
This decision was not made lightly, as my time at XYZ Corporation has been incredibly rewarding. I have appreciated the opportunities to grow both personally and professionally and to work alongside such a talented and dedicated team. However, I believe that this career change will allow me to pursue new challenges and opportunities that are more aligned with my passions and aspirations.
I am committed to ensuring a smooth transition during my notice period. I will work diligently to complete ongoing projects, provide thorough documentation, and assist in training my replacement. Please let me know if there are additional ways I can support this process to ensure a seamless handover of my responsibilities.
I want to extend my heartfelt gratitude for the support, guidance, and opportunities provided to me during my tenure at XYZ Corporation. It has been a privilege to contribute to our team’s success, and I am confident that the organization will continue to thrive.
Thank you for your understanding and support as I embark on this new chapter in my career. I look forward to staying in touch and wish XYZ Corporation continued success in all its future endeavors.
Sincerely,
[Your Name]Resignation Letter for Contractors
If you are working with a company as contact basis and wish to resign from your position, here’s a sample resignation letter that you may use.
Dear [Recipient Name],
I am writing to formally notify you of my resignation from my contract position with XYZ Corporation, effective July XX, 20XX. This decision comes after careful consideration and is based on my desire to pursue new opportunities and challenges.
During my time as a contractor with XYZ Corporation, I have greatly enjoyed the projects I have worked on and the professional relationships I have built. I am grateful for the experiences and knowledge I have gained during this period.
To ensure a smooth transition, I am committed to completing all current projects and providing any necessary documentation and guidance to facilitate a seamless handover. Please let me know if there are additional steps I can take to support this transition.
Thank you for the opportunity to work with XYZ Corporation. I look forward to maintaining a professional relationship and hope that our paths may cross again in the future.
Sincerely,
[Your Name]Resignation Letter for a Possible Return
If you wish to resign from your position currently and there is a possibility of return, here’s a sample resignation letter that also mention your possibility of joining again if there circumstances allow.
Dear [Recipient Name],
I am writing to formally resign from my position as Marketing Manager at XYZ Corporation, effective July XX, 20XX. This decision has been made after careful consideration, and while it is with mixed emotions that I submit this resignation, I am excited about the new opportunities that lie ahead.
I want to express my sincere gratitude for the support and opportunities provided to me during my time at XYZ Corporation. The professional growth and personal development I have experienced here have been invaluable, and I have thoroughly enjoyed working with such a talented and dedicated team.
While I am stepping away at this time, I hope to maintain a positive relationship with XYZ Corporation and would welcome the opportunity to return in the future, should circumstances allow. I believe in the vision and mission of the company, and I am confident in its continued success.
To ensure a smooth transition, I am committed to completing all current projects, providing detailed documentation, and assisting in training my replacement. Please let me know if there are additional ways I can support this process.
Thank you for your understanding and support. I look forward to staying in touch and wish XYZ Corporation continued success in all its future endeavors.
Sincerely,
[Your Name]Resignation Letter for Higer Studies
If you are planning to pursue higher studies and need to resign form your current position, here’s a sample resignation letter example that you may use.
Dear [Recipient Name],
I am writing to formally resign from my position as [Your Position] at [Company’s Name], effective [Last Working Day]. After careful consideration, I have decided to pursue higher studies to further my education and expand my skills in [Field of Study].
I am deeply grateful for the opportunities for professional growth and development that [Company’s Name] has provided me during my tenure. Working here has been a rewarding experience, and I have learned valuable skills that I will carry with me throughout my academic journey and beyond.
To ensure a smooth transition, I am committed to completing my current projects and providing comprehensive handover documentation. I am also willing to assist in training my replacement and supporting the team during this transition period.
I want to express my sincere appreciation for your understanding and support in this decision. I have thoroughly enjoyed my time at [Company’s Name] and value the relationships I have built with my colleagues.
Thank you once again for the opportunity to be part of such a dynamic team. I look forward to applying the knowledge and skills gained here to my future endeavors in [Field of Study].
Sincerely,
[Your Name]Parttime Job Resignation Letter
If you are working as a part time employee with any organization and wish to resign from your job and find a full-time position, here’s a sample resignation letter.
Dear [Recipient Name],
I am writing to formally resign from my position as [Your Position] at [Company’s Name], effective [Last Working Day].
After careful consideration, I have decided to pursue other commitments that require my full attention at this time. I have thoroughly enjoyed my time working at [Company’s Name] and am grateful for the opportunities and experiences I have gained during my tenure.
I am committed to ensuring a smooth transition. I will complete my current tasks and assist in training my replacement, if necessary, to minimize disruption to the team.
I want to express my sincere gratitude for the support and understanding you have shown me during my time here. It has been a pleasure working with such a supportive team.
Thank you once again for the opportunity to be a part of [Company’s Name]. I wish you and the team continued success in the future.
Sincerely,
[Your Name]FAQs About Resignation Letter
What is a resignation letter?
A resignation letter is a formal intimation letter to your management informing your decision to resign from your current position. It is generally submitted to the immediate boss with a copy to the human resource manager.
Why is a resignation letter important?
A resignation letter is important because it serves as a formal record of your resignation. The processes release an employee only starts after the manager or the HR person received the letter of resignation.
What should be included in a resignation letter?
A sample resignation letter includes the following details.
- Your intention to resign.
- The date of your last working day.
- A brief statement of appreciation for the opportunities.
- An offer to assist with the transition if possible.
Should you mention the reason for resigning in your letter?
It’s optional to mention the reason for resigning in your letter. If you choose to include it, keep it brief and positive.
