HR & Tech Glossary

Learn meaning and definition of all important terminologies related to HR Tech and related topics. 

What is Absence Management?

In an organization, HR teams use absence management policies and software to keep track and control the repercussions of employee absences on the organization’s operations. This absence can occur due to an employee falling sick, getting injured, or for other reasons. 

The primary objective of absence management is to reduce the negative repercussions of workforce absence. 

But what else is done during absence management? During this process, organizations provide necessary support to employees so that they can return to work. This way employees also feel motivated to work and deliver their best at work. 

Also, this is not only done to reduce disruption in operations but also to stay compliant with federal and state leave guidelines. 

However, in order to provide necessary support, you need to understand the intensity of the absence. But how to determine the seriousness of absence? Well, absence management categorizes the absence into different categories. This helps understand which employee requested what type of absence and what is the severity.

Let’s explore these types.

Types of Absence

Planned Absence

Employees get the option to request leave in advance for various valid reasons. This includes leave for holidays, parental leave, and leave for medical or legal appointments, as well as for taking breaks to prevent burnout. 

As long as employees follow the proper procedures to request leave through official channels, it shouldn’t pose a problem for absence management.

Unplanned Absence

These leaves are spontaneous. There are instances where employees unexpectedly need to be absent. This could be due to sudden illness or injury, or even commuting issues. 


This type of absence is basically, when an employee doesn’t report for work without any reason. For this absence, HR teams need to take action because it can impact the operations. Also, they need to ensure that employees do not repeat such behavior because it can turn into a habit anytime soon.  

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