HR & Tech Glossary

Learn meaning and definition of all important terminologies related to HR Tech and related topics. 

What is Applicant Tracking System?

Applicant tracking system (ATS) is a software used by recruiters and employers to monitor candidates/applicants throughout the recruiting and hiring process. This software includes features like:

  • Gathering data from resumes: This feature allows the HR team to gather data like contact numbers, work experience, qualifications, and skills from resumes.
  • Precious search function: This functionality enables the HR team to sort applications using keywords, job titles, skills, experience, and qualifications.
  • Proactively finding applicants: HR teams can easily search and directly contact applicants about their job vacancies.
  • Multi-channels candidate sourcing: This feature helps HR teams search for applicants through different platforms like social media, employee referrals, and job boards.
  • Built-in CRM system: Usually, ATS includes customer relationship management features to cover all your needs in a single platform.
  • Detailed analytics and reporting: With the help of this feature, the HR team can generate accurate reports about hiring patterns, job seekers, and other relevant data.
  • Integration: This feature enables the ATS to integrate with different types of third-party applications such as accounting software, email marketing tools, and CRM systems.
  • Automatic Interview scheduling: This feature of ATS, automatically schedules interviews for the HR team, eliminating the need for rescheduling, reminders, and calendar coordination.
  • Conditional automation: ATS trigger actions based on specific events or conditions, streamlining hiring processes and saving time.

But How does the applicant tracking system work?

The applicant tracking system performs 4 basic tasks, which include:

Gathers Job Information

The ATS gathers the details about the vacant positions, like what skills and experience are needed.

Build a Perfect Candidate Profile

By utilizing the above info, ATS creates a profile of the perfect candidate.

Reviews Resumes

Next when the candidates apply for the vacant job position, ATS automatically reviews their resume and evaluates if they match the ideal candidate profile.

Find the Best Fits

Once the review and evaluation is done, ATS further sends the candidates’ profiles to the hiring team so that they can make the ultimate decision whether to hire the candidates or not. 

So, basically, an applicant tracking system helps find the right candidate for your vacant job position, saving time and making hiring smoother.

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