Free HR templates and generators for the letters and emails people write at work, from a one-day leave request to a resignation letter. Written by our editors, copy-ready and free to use, with no sign-up.
Each tool opens at the top of its page with a finished example already filled in. Change the details, copy the result, and use the templates below it if you would rather write your own.
Free generatorPick competencies and ratings to draft a manager review or your own self-evaluation, plus 200 phrases sorted by competency and rating.
Write your review
Free generatorDraw names with exclusions, send each person a private link that shows only their match, and get the team email written for you, plus 12 templates.
Draw names
Free generatorPick who is playing and get one work-safe question at a time, with presenter mode for video calls and printable cards, plus 240 clean questions.
Start a round
Free generatorEnter your notice period and get a ready-to-send resignation letter with your last working day worked out, plus 15 templates for every situation.
Write your resignation letter
Free generatorPick the leave type and dates and get a complete application with the reason, dates and handover in the right order, plus 12 templates to copy.
Write your leave application
Free generatorWrites your external reply, internal reply and Slack or Teams status in one go, with 22 auto-reply examples for every kind of absence.
Write your out of office reply
Free generatorGet five subject lines for your situation with an inbox preview and a character count, plus 30 examples HR can file at a glance.
Write your subject lineGrouped by the moment you need them. New formats are added to each topic as we publish them.
Asking for time off and covering your absence, from a one-day request to the auto-reply that runs while you are away.
Leaving a job well, from the subject line your manager sees first to the formal letter HR files.
Ready-made ideas for team meetings, celebrations and the small moments that make a workplace feel human.
Wording for review season, from a manager's written review to the self-evaluation you send before it.
Requests and notices you send to a manager or HR: leave, resignations, auto-replies and follow-ups.
Letters and messages you issue to staff, worded clearly enough to send with only names and dates changed.
Formats for approvals, team updates and the conversations nobody enjoys writing from scratch.
Every format is written to be sent with small edits, not rewritten. Four steps cover most situations.
Choose the version that fits your reason and audience. A note to your manager and a formal letter to HR read differently.
Swap every bracketed field for your own names, dates and details. Remove any line that doesn't apply to you.
Notice periods, leave types and approval steps vary by employer and country. Your handbook or contract decides what is required.
Use the channel your company expects, usually email or the HR portal, and keep a copy for your own records.
Use any template here for your own letters, your team's documents or your company handbook. You don't need to ask or credit us.
If a template saved you time, a link helps other people find it. Copy the line below into your page.
<a href="https://www.hrstacks.com/hr-templates/">Free HR templates and letter formats by HR Stacks</a>
Tell us the letter, email or document you're stuck on. We add the most requested formats to the library every month.
Yes. Every template and tool in this library is free to read, copy and edit, with no account, email or download required.
Yes. HR teams can adapt them for handbooks, onboarding packs and internal guides. Check the wording against your local employment rules before rolling a template out company-wide.
No template is binding on its own. A letter becomes part of the record once you send it, but your contract, company policy and local law decide your rights and obligations.
Most offices accept email, and many use an HR portal. A printed letter is still common in some companies and government roles. Our leave application formats include both.
Follow the notice period in your contract. Two weeks is common in the US, while one to three months is typical in India and much of Europe. See our resignation letter templates for wording that states your last day clearly.
We add new formats every month and review existing ones when common practice changes. Each template page shows the date it was last updated.
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