When I Work Logo

10 Best When I Work Alternatives & Competitors 2025

If you’re exploring other options beyond When I Work, you’re not alone. While it’s a solid pick for employee scheduling and time tracking, it might not be the perfect fit for every team. Whether you need more advanced reporting, deeper payroll integration, or simply a different user experience, there are plenty of great alternatives out there. In this article, we’ll walk you through the best When I Work alternatives worth considering.

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Top When I Work Alternatives

Here's a list of some of the top alternatives to When I Work that you may use for your project. We have included top features, pricing details, pros and cons of each product to help you select the right solution for your business.
Connecteam Logo

Connecteam

0.0 (based on 0 reviews)
Free Trial:
Array
Starting Price:
$29/Month
Alternative Detail

Connecteam is an all-in-one employee management platform that allows organizations to create a deskless workforce from a single mobile app effectively. Connecteam is a platform that prioritizes usage, enabling organizations to enhance communication and streamline remote business operations. With a...

Pros
Intuitive mobile app for easy management on-the-go
All-in-one platform with no need for multiple tools
Robust communication and engagement features
Real-time task tracking and scheduling
GPS time tracking with geofenced time sheets
paperless forms and checklists
Affordable pricing, even for small businesses
Cons
Limited admin features on the mobile app, yet
It can be overwhelming for tiny teams
Homebase Logo

Homebase

0.0 (based on 0 reviews)
Free Trial:
Yes
Starting Price:
$20/Month
Alternative Detail

Homebase is an all-in-one tool designed to make life easier for small businesses managing hourly teams. It takes care of scheduling, time tracking, payroll, hiring, and team communication, all in one place. Instead of juggling spreadsheets, text messages, and different...

Pros
Easy-to-use scheduling and time tracking.
Automatic payroll sync to reduce errors.
Free plan available for small teams.
Built-in hiring and applicant tracking.
Team messaging keeps everyone connected.
Cons
Advanced payroll features cost extra.
Mobile app notifications can be delayed.
Limited customization for reports.
Hubstaff Logo

Hubstaff

0.0 (based on 0 reviews)
Free Trial:
Yes
Starting Price:
$4.99/Month
Alternative Detail

Hubstaff is a tool that helps businesses keep track of their team’s work without making things complicated. Whether you’re managing a remote team or running a business with employees in different locations, this platform makes it easy to see what...

Pros
Easy time tracking with automatic logging.
GPS tracking for field teams.
Screenshots and app tracking for accountability.
Seamless payroll and invoicing integration.
Works with project management tools like Trello and Asana.
Detailed productivity reports.
Cons
Some employees may find activity tracking intrusive.
Limited offline tracking features.
Can feel overwhelming with too many settings.
Deputy Logo

Deputy

0.0 (based on 0 reviews)
Free Trial:
Yes
Starting Price:
$4.50/Month
Alternative Detail

Deputy is a user-friendly workforce management software that makes it easy for businesses to handle employee scheduling, time tracking, and task management all in one place. Designed with simplicity and efficiency in mind, Deputy empowers managers to create and adjust...

Pros
Easy-to-use scheduling and time-tracking features
Mobile app for on-the-go access
Real-time schedule updates and notifications
Integrates with payroll and POS systems
GPS and photo verification for accurate clock-ins
Flexible task management for team coordination
Cons
Limited customization in reporting
Can be pricey for smaller teams
Learning curve for new users
Paylocity Logo

Paylocity

0.0 (based on 0 reviews)
Free Trial:
Yes
Starting Price:
Custom Price
Alternative Detail

Paylocity is an all-in-one HR and payroll platform designed to make managing employees smoother and easier for businesses of all sizes. Whether you’re dealing with payroll, benefits, or performance reviews, Paylocity has your back, streamlining the entire process from start...

Pros
All-in-one HR and payroll platform
Streamlines payroll, benefits, and performance reviews
Effortless tax calculations and direct deposits
Robust talent management for recruitment and onboarding
Employee self-service portal (pay stubs, time-off requests)
Social collaboration feature for team communication
Cons
May have a learning curve for new users
Features can be overwhelming for small businesses
Dayforce Logo

Dayforce

0.0 (based on 0 reviews)
Free Trial:
No
Starting Price:
Custom Pricing
Alternative Detail

The company that powers Dayforce HCM, Ceridian, was established in 1992 and is based in Minneapolis, Minnesota. Dayforce HCM is a cloud-based Human Capital Management (HCM) platform that integrates HR functions and applications into one platform. It is made to...

Pros
Comprehensive HR management
Real-time data insights
User-friendly interface
Mobile Accessibility
Automated payroll
Scalable solution
Cons
Complex reporting
Limited integration
Customer support issues
Steep learning curve
Top Core HR Solution
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